RW Book-Keeping & Stocktaking Services

The Process....

Food and Liquor stocktakes-

1. If neccessary, an initial valuation is carried out and a stock file built that is specific to the unit;

2. A stocktake is completed for whatever frequency is agreed, usually 4-6 weeks but it  is does depend on the requirements of individual clients;

3. Results are produced and discussed on site, reports are  presented detailing findings, highlighting concerns and where neccessary, offering recommendations for improvement.

4. If tills allow, a full variance report can be produced providing details of issues (gains, losses) for individual products.

In order for the stocktaking process to be accurate it is important for Clients to present as much information as possible-

• Complete Takings for the period
• All delivery notes, preferably with invoices to confirm and update prices
• Waste Records
• Complimentary Drinks (Including staff and Management)
• Tills to be cleared down each period so that takings can be agreed.
• PLU tills can provide sales information for the period from which a variance report can be produced and examined, highlighting any individual product concerns.

The General process is the same for both food and liquor stocktakes. With food stocktakes we produce a result of the overall GP% compared to a budgetted margin whereas with liquor stocktakes, if the tills allow, we can produce an in-depth analysis of exactly where the issues are.

BOOK-KEEPING

                

It is very easy for paperwork to be pushed aside ready to be sorted out another day, allowing it to build up until all of a sudden you don't know where you are.

Having been a licensee I appreciate the time devoted to the 'Front of House' activities, ensuring everything runs smoothly and I understand how 'Back of House' activities sometimes get little attention.

As a Book-Keeper I know how important keeping paperwork in good order is and also, how important it is to adhere to HMRC deadlines. I can take the pain out of VAT returns and organise paperwork ready for your Accountant to produce the  End of Year Accounts.

 

I use SAGE Accounting for VAT returns which is now compatible with the HMRC 'Making Tax Digital' requirements, as of April 1st.

Paperwork can be done at any time - some prefer a monthly basis, some prefer every VAT quarter.

Keeping up to date with paperwork has many advantages which include:

-Being able to meet required deadlines

-Relieving the pressure at the end of the year to get everything to the Accountant

-Highlighting missing paperwork or under/over payments early, allowing any issues to be sorted out during a period rather than going undetected.